April 2019 Committee Minutes

Shropshire Squash Club

Record

Date: 14th April 2019

Time: 5.00 – 6.30

Venue: Andy’s Board Room

Apologies: Tracy W-P

Attendance: AB; AL ; BS; CG; DA; ER; MB; SB:

Welcome: ER was welcomed to the meeting

Agreement of Record

Actions and Matters Arising

·Water Fountain (AB) – Awaiting feedback from schools
·Ladies Changing Room (AB) – Awaiting feedback from schools
· ‘Honors Board’ – Some discussion about Honors Board. Vote taken and passed on 5/2 majority. Old Board returned and updated until Shropshire Squash Club adopted as new name and new Honors Board to be funded. Men and Women’s. Budget £500
·Coherent strategy for the bar (AL/MB).
·BS to discuss with non-committee member the Fitness Offer and recruit an expert
Report for next meeting but discussions with RS and SL
·IPE and Ice Packs: Short term agreed re key lock to bar
·Bar Review: On target
·House Keeping Completed remove (cord and freezers)
·Membership From 149 – 193 Excellent achievement

Finance Report (AB):
·All reported ok but concerns expressed about cash in till. Priority action – all to empty till and place in safe on a regular basis.

Prioritisation of Spend and Projects 19/20

Refurb of upstairs

Redecoration: All about atmosphere but low spend. History of squash and sports theme. Possibly 40 pieces of memorabilia; Tour Board; Plants; subtle lighting around bar area. Light shading on courts and mood. Budget £1000
Floor Area: estimated at up to £3000 for laminated flooring. But if have to take up and replace much more and schools would expect to share cost. Schools would prefer at the moment to take up and replace
Kitchen/Bar Area re-modelled: Desirable but 2/3 year time frame. But also awaiting catering report (agenda item for next meeting)

Coaching/Leadership costs: 4 adults and 2 Juniors Budget of £600. June 22nd target date
Junior costs: Possible coaching camp opportunities about £500 per week and juniors expected to play half with club providing half.
Club Shop: Budget 200
The sports/fitness offer: Report due at next meeting
Communication with members including hard copies old style and electronic

TV /Monitor etc.: Donation from SB kindly received and thanks conveyed. No cost (AB to chase with school re location)
Lectern: Budget £100 agreed AB to follow up

Card Reader: No cost if we adopt BACs strategy (other routes too expensive and not justified at this point but willing to revisit as club culture changes)
Fridge and Ice Packs: Key lock solution (actioned)

Outcome: All budgets and spend agreed as listed above. Those items awaiting information or more details will be discussed as information forthcoming.

Constitution

Agreed.
Action AB to proceed with policies (CG/DA to assist)

Women’s Events (TWP):

·Good and busy progress. Next event May 17th but moves to every third Friday of the month

Club Captain Report (DA):

·Summer Leagues Inter Club Team Challenge: Discussion about whether we could support and who would run. Elaine R agreed to take on and said it would be an honor!

Head Coach for Juniors Report (BS):

Quick Update

Bar Report (MB):

Summer Leagues: On the way to being organised. Ian Thompson agreed to support. Other helpers required Max agreed to source outside committee.

Communication and Events Calendar (SB):

·Club of the Month as Promotional Leverage: Need to maximise
·Live Calendar on the Website: Agreed and moving forward.
·Diary dates and upcoming events: Discussed and supplied

·Newsletter items: Please provide to SB

AoB:

Date of Next Meeting

5th May Venue to be confirmed 5.00-6.30 (but delayed to 12th May as 5th was Bank Holiday)

26/06/2019